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What’s new with the I-9

January 18, 2017

By Lori Stewart, SPHR®, SHRM-SCP, HCS, Partner, Human Resources Consulting

While there has been an option of using the new or old Form I-9 since its release date of November 14, 2016, the U.S. Citizenship and Immigration Services (USCIS) required all employers to use the new version by January 22, 2017.

Although the I-9, required for employment eligibility verification, has been previously updated and around quite a few years, the 30th anniversary of the form has received quite a makeover from its original self, back in the ‘80s. Now more in-line with the digital age, the new form may be completed via computer, rather than pen and paper. Improvements, within the Adobe PDF version, include error warnings and drop downs with answer choices to click-on, as well as calendars to fill in dates, and on-screen instructions for each field that allows the user to receive additional assistance. When printing, as required for signature with PDF version, prompts will now appear if information is entered incorrectly or is missing.

Some additional changes include a requirement to enter N/A in many areas, rather than leaving them blank if a box does not apply to the employee. Failure to do so will be considered a violation, which is another reason to consider using the fillable form. Other changes include clarification in Section 1, asking for “other last names used” rather than all “other names used,” and a dedicated area for including additional information or notes – helpful to the employer to use as needed. In Section 2 for the employer, a new area exists requiring input of a number assigned to citizenship/immigration status. This is from the correct corresponding number located in Section 1.

For more information or assistance, call 888-556-0123, email hrconsulting@hkpayroll.com  or submit our online form.

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